Student organizations that are overseen by the Bioengineering department or faculty should adhere to the guidelines below regarding department procedures. Organizations should work closely with their faculty advisors and any questions can be directed to

Room reservations

Find Bioengineering classroom availability at Use the “Reserve a Room” link to submit room reservation requests. Available rooms include:

SEO 236 – multimedia classroom, seats 48

SEO 201 – multimedia classroom, seats 12

SEO 227 – THE PORTAL conference room, seats 12

CSN W103 – west campus classroom, requires personal laptop, seats 12

NMRL 115 – west campus multimedia classroom, seats 18

SEL 4018 – B&M teaching lab, seats 32 Note: Student organizations must obtain approval at least 2 weeks prior to usage by sending the project proposal and room access requests to

Room reservations need to be made at least one week prior to any event. Due to space limitations, last-minute reservations cannot be accommodated. The Bioengineering staff cannot assist with room reservations outside of Bioengineering classrooms.

Room access and usage policies

Reservations scheduled before or after office business hours (M-F 9am-5pm) are permitted, but board members will be responsible for arranging access to the room at least one week in advance.  


After the meeting, rooms must be cleaned and returned to its original configuration, all trash must be placed in the hallway receptacles, lights should be turned off and doors should be locked.

Sending Announcements

Faculty advisor or President of the organization can contact for access/updates to the Blackboard page for the student organization.


Board members are responsible for obtaining approval from their faculty advisor prior to sending out announcements.

Ordering food and supplies

Budget and funding must be arranged well in advance of any events. Confirmation and approval of the funds must be forwarded to at least 2 weeks before any orders from those funds can be made.  


Any organization representative who will be ordering food or supplies using Bioengineering funds must make an appointment with the Bioengineering staff by contacting at least 2 business days prior to the date of the order.  


All student events require an attendance sheet therefore please submit a list of attendees within 48 hours from the time of event.