Student organizations that are overseen by the Bioengineering department or faculty should adhere to the guidelines below regarding department procedures. Organizations should work closely with their faculty advisors and any questions can be directed to bioe@uic.edu.

Planning & Budget

Budget and funding must be arranged well in advance of any events. All BIOE student organizations are required to submit this form by 08/31 every academic year. See the form for detailed instructions.

Annual Plan & Budget Form

Important Note: All student events require an attendance sheet. Please submit a list of attendees within 48 hours from the time of each event.

Room reservations

Find Bioengineering classroom availability at bioe.uic.edu/rooms/. Use the “Reserve a Room” link to submit room reservation requests. Available rooms include:

East Campus

SEO 236 – multimedia classroom, seats 48

SEO 201 – multimedia classroom, seats 12

SEO 227 – THE PORTAL conference room, seats 12

SEL 4018 – B&M teaching lab, seats 32 (Note: Reservation requires pre-approval, email request to bioesupport@uic.edu)

West Campus

CSN W103 – classroom, requires personal laptop, seats 12

NMRL 115 – multimedia classroom, seats 18

Room reservations need to be made at least one week prior to any event. Due to space limitations, last-minute reservations cannot be accommodated. The Bioengineering staff cannot assist with room reservations outside of Bioengineering classrooms.

Room access and usage policies

Reservations scheduled before or after office business hours (M-F 9am-5pm) are permitted, but board members will be responsible for arranging access to the room at least one week in advance. After the meeting, rooms must be cleaned and returned to its original configuration, all trash must be placed in the hallway receptacles, lights should be turned off and doors should be locked.

Sending Announcements

Faculty advisor or President of the organization can contact bioe@uic.edu for access/updates to the Blackboard page for the student organization. Board members are responsible for obtaining approval from their faculty advisor prior to sending out announcements.