Student Organization Guidelines

Student organizations housed within the bioengineering department and advised by bioengineering faculty members should adhere to the guidelines below. Organizations should work closely with their faculty advisors and direct any questions to bioe@uic.edu.

Planning and Budget

Budget and funding must be arranged well in advance of any events. All bioengineering student organizations are required to submit this form by August 31 of every academic year. See the form for detailed instructions.

Annual Plan and Budget Form

Important Note: All student events require an attendance sheet. Please submit a list of attendees within 48 hours from the time of each event.

Room Reservations

Find bioengineering classroom availability at bioe.uic.edu/room-reservations Use the “Reserve a Room” link to submit room reservation requests. Available rooms include:

East Campus

SEO 236 – multimedia classroom, seats 48

SEO 227 – THE PORTAL conference room, seats 12

SEL 4018 – B&M teaching lab, seats 32 (Note: Reservation requires pre-approval, email request to bioesupport@uic.edu)

West Campus

CSN W103 – classroom, requires personal laptop, seats 12

NMRL 115 – multimedia classroom, seats 18

Access & Usage Policy

Reservations are permitted before or after regular business hours (which are Monday through Friday from 9am to 5pm), but student organization board members will be responsible for arranging access to the room at least one week in advance. After the meeting, rooms must be cleaned and returned to their original configuration, all trash must be placed in the hallway receptacles, lights should be turned off, and doors should be locked.

Sending Announcements

The faculty advisor or president of a student organization can contact bioe@uic.edu for access/updates to the Blackboard page for the student organization. Board members are responsible for obtaining approval from their faculty advisor prior to sending out announcements.

RESERVE A ROOM – for your thesis defense, lab meeting or special event.