Purchasing and Reimbursements

You must email bioepay@uic.edu before making your first purchase or if you are uncertain about a purchase.

*** COVID-19 Response procedures in place, please email bioepay@uic.edu before making any purchase. ***

P-Card and T-Card Procedures

Important notes:

  • College of Engineering will no longer endorse the purchase of alcohol for employee events held during work hours. For alcohol beverages purchased during a business meal (after work hours), please ask to separate this billed receipt from the food expense. If you are requesting to use a Dept Gift account for alcohol expenses, Department Head written approval is required before the purchase.

Reimbursements

Important notes:

  • College of Engineering will no longer endorse the purchase of alcohol for employee events held during work hours. For alcohol beverages purchased during a business meal (after work hours), please ask to separate this billed receipt from the food expense. If you are requesting to use a Dept Gift account for alcohol expenses, Department Head written approval is required before the purchase.
  • Effective January 1, 2018, only travel reimbursements are allowed. Laboratory and miscellaneous purchases must be made via iBuy or P-Card.

iBuy

Information Security Compliance Form: Required to gain initial access to iBuy. Please submit by emailing completed form to bioepay@uic.edu.

Shipping Procedure

Shipping Form Link: This form is required for each department lab shipping request (form best viewed with Adobe Reader or Internet Explorer).

If the “Submit” button on the form is not working, please email completed form to bioepay@uic.edu and allow one full business day to process shipping requests. Be sure to mention if a pick up needs to be scheduled.

Shipping Locations

  • FedEx

    East Campus Drop Box*:
    FedEx Drop Box
    National Republic Bank – Outside
    1201 W Harrison St
    Chicago, IL 60607
    Mon to Fri: 7:30 PM Latest Drop-Off

    West Campus Drop Box*:
    FedEx Drop Box
    Clinical Sciences Bldg – Outside
    840 S Wood St
    Chicago, IL 60612
    Mon to Fri: 7:00 PM Latest Drop-Off
    *Packages limited to 20″x 12″x 6″
  • Other FedEx Locations

    For Packages Larger than Drop Box Limit:
    FedEx Ship Centre
    1242 S Canal St,
    Chicago, IL 60607
    Mon to Fri: 8:30 AM to 9:30 PM
    Saturday: 8:30 AM to 5:00 PM

    For Packages Including Hazardous Material/Dry Ice:
    FedEx Ship Centre
    875 West Division St
    Chicago, IL 60642 US
    Mon to Fri: 8:30 AM to 9:30 PM

  • UPS

    East Campus Drop Off:
    The UPS Store
    1074 W Taylor St, Chicago, IL 60607
    Tel:  312.226.8700
    Mon to Fri: 8:30 AM to 7:00 PM

     

    West Campus Drop Off:
    516 N Ogden Ave, Chicago, IL 60642
    Tel:  312.243.9500
    Mon to Fri: 8:00 AM to 7:00 PM
  • University Mail Service

    Please access the University Mail Service mailing form website for further details.

    University Mail Service (M/C 766)
    1140 S Morgan St,  B30 PPB
    Chicago, Illinois 60607-7141
    Phone: 312.996.8571
    E-mail: mailservice@uic.edu

    This service is only for UPS, USPS & FedEx.

Senior Design, Amazon, and Software Purchases