Purchasing and Reimbursements

You must email bioepay@uic.edu before making your first purchase or if you are uncertain about a purchase.

P-Card and T-Card Procedures

Reimbursements

Important notice: Effective January 1, 2018, only travel reimbursements are allowed. Laboratory and miscellaneous purchases must be made via iBuy or P-Card. Please email bioepay@uic.edu prior to any purchase to avoid non-compliance and reimbursement rejection. Learn more about this policy >>.

iBuy

Information Security Compliance Form: Required to gain initial access to iBuy. Please submit by emailing completed form to bioepay@uic.edu.

Software/Electronic Services Purchases

Software purchases must have pre-approval from the department, please email bioepay@uic.edu to begin. Most commonly used software is available at the U of I Webstore (http://webstore.illinois.edu/). Note: P-Cards are NOT allowed on Webstore; email bioepay@uic.edu if you have trouble making a purchase.

Software Purchased by P-Card Form: Required to purchase software on P-Card (form best viewed with Adobe Reader or Internet Explorer)

Amazon Business Account

Learn how to participate in UIC’s Amazon Business Account.

Shipping Procedure

Shipping Form Link: This form is required for each department lab shipping request (form best viewed with Adobe Reader or Internet Explorer).

If the “Submit” button on the form is not working, please email completed form to bioepay@uic.edu and allow one full business day to process shipping requests. Be sure to mention if a pick up needs to be scheduled.

Shipping Locations

  • FedEx

    East Campus Drop Box*:
    FedEx Drop Box
    National Republic Bank – Outside
    1201 W Harrison St
    Chicago, IL 60607
    Mon to Fri: 7:30 PM Latest Drop-Off

    West Campus Drop Box*:
    FedEx Drop Box
    Clinical Sciences Bldg – Outside
    840 S Wood St
    Chicago, IL 60612
    Mon to Fri: 7:00 PM Latest Drop-Off
    *Packages limited to 20″x 12″x 6″
  • Other FedEx Locations

    For Packages Larger than Drop Box Limit:
    FedEx Ship Centre
    1242 S Canal St,
    Chicago, IL 60607
    Mon to Fri: 8:30 AM to 9:30 PM
    Saturday: 8:30 AM to 5:00 PM

    For Packages Including Hazardous Material/Dry Ice:
    FedEx Ship Centre
    875 West Division St
    Chicago, IL 60642 US
    Mon to Fri: 8:30 AM to 9:30 PM

  • UPS

    East Campus Drop Off:

     

    West Campus Drop Off:
  • University Mail Service

    Please access the mailing information form & follow this link for further details.

    University Mail Service (M/C 766)
    1140 S Morgan St,  B30 PPB
    Chicago, Illinois 60607-7141
    Phone: 312.996.8571
    E-mail: mailservice@uic.edu

    This service is only for UPS, USPS & FedEx.