Purchasing and Reimbursements
Important notice: Effective January 1, 2018, only travel reimbursements are allowed. Laboratory and miscellaneous purchases must be made via iBuy or P-Card, or with prior permission of the department. Please email bioepay@uic.edu prior to any purchase to avoid non-compliance and reimbursement rejection. Learn more about this policy.
Purchases
You must email bioepay@uic.edu before making your first purchase or if you are uncertain about a purchase.
Forms
- Reimbursement/T-Card Form: Required to use TEM system to get reimbursed (form best viewed with Adobe Reader or Internet Explorer)
- Shipping Form: Required for department lab shipping requests (form best viewed with Adobe Reader or Internet Explorer)
- Software Purchased by P-Card Form: Required to purchase software on P-Card (form best viewed with Adobe Reader or Internet Explorer)
- Electronic Services Purchased by P-Card Form: Required to purchase electronic services (e.g: Dropbox, web hosting) on P-Card (form best viewed with Adobe Reader or Internet Explorer)
T-Card Procedures
T-Card Procedures
Restricted T-Card Purchases: Travel Cards may be used for the following items if appropriate funding is available and the purchase conforms to university policies.
Prohibited T-Card Purchases: Administrative controls and/or legal requirements place limitations on the use of the Travel Card.
P-Card Procedures
Restricted P-Card Purchases – Purchasing Cards can be used for the following items when corresponding requirements are met and appropriate funding is available.
Prohibited P-Card Purchases – Purchasing Cards may not be used for the following items.
Software/Electronic Services Purchases
Software purchases must have pre-approval from the department, so please email bioepay@uic.edu to begin. Most commonly used software is available at the UofI Webstore (http://webstore.illinois.edu/). Note: Webstore purchases do not require pre-approval, however, P-Cards are NOT allowed on Webstore; email bioepay@uic.edu if you have trouble making a purchase.
Amazon Business Account
Learn how to participate in UIC’s Amazon Business Account.